3 Ways To Improve Your Daily Activity Security Report
As a security guard, one of your primary responsibilities is to complete a daily activities report. This daily activities report allows the businesses that the security company you contract with see what the security officers they are paying for do during their shifts. It also is a great tool for identifying security trends and concerns over the long-term. Here are three ways you can improve your daily activity security report.
Always Include Shift Starting Notes
Always complete your shift starting notes. Your shift starting notes should include what shift you are working and where you were specifically assigned. For example, if you were assigned to work from 8:00 pm to 8:00 am at the gate, make sure that your starting notes explain that. If there is ever any questions about where you were supposed to be later on, your starting notes can clarify your shift roles.
Next, make sure that your starting notes include any instructions you received from your supervisor at the business where you provide security or from your security company supervisor.
Finally, your starting notes should include a detailed list of all equipment that you checked out as well as the condition that it was in. This will help your security company keep better track of its equipment.
Show Consistent & Constant Activity
The biggest part of your activity report is where you write all of your observations about what you did during your shift. Make sure that you are actively entering information into the observation area during your shift. Everything that you do, even something as simple as turning off the lights that were left on, should be noted in your activity or observation log.
One of the biggest worries that businesses have when hiring security personnel is that they are just sitting around doing "nothing"; make sure that your observation log shows that you are not doing "nothing" and that you are actively working to keep the business safe.
Be Detailed & Descriptive
Finally, make sure that in your observation log that you are detailed and descriptive. Try to use the four W's you learned way back in grade school—Who, What, When, and Where—as you write down your observations. Write down what you were doing, who you saw while you were doing the specific task at hand, when you did the task, where you were at exactly, and what you heard. The more details there are, the better picture you can paint of your actions. Make sure that your observations are descriptive and factual; try to refrain from offering opinions or making speculations in your reports.
If you follow the three tips above, your daily activity log should provide both the client and your supervisor with the information that they need to know about your shift and the security of the area you were patrolling. For more information, contact local professionals like MD Electrical LLC.